What Records Must I Keep

A non exhaustive list of records is:

FINANCIAL AND STATUTORY REPORTS/RETURNS

• Income Tax Returns – preferably prepared by Accountant
• Financial Statements – in the prescribed format (including but not limited to assets reported at market value)
• Investment Strategy – prepared by you with assistance from your Accountant/Adviser/administrator
• Trustee Minutes – prepared by you with assistance from your Accountant/Adviser/administrator
• Members Statements – prepared by Accountant
• Superannuation Fund Deed – prepared by a lawyer
• Audit Reports – prepared by your Auditor
• Actuarial Reports for pension funds – prepared by a Actuary

INVESTMENTS

• Bank Statements
• Share Transaction Statements from stock broker.
• Share Holding Statement as at 30 June showing market value, value at cost,
• Broker’s bank statement record for funds held.
• Share purchase and sale records
• Property Title Deeds (copy) or certificate of title if bank holds title deed

INCOME & EXPENSES

• Dividend receipts showing franked or unfranked portion
• Property Lease Contract
• letter from member re personal deductible contributions – to evidence personal contributions
• Application to become a employer sponsor – to evidence employer contributions
• Insurance Policy & receipt
• Receipts for property maintenance expenses including rates and taxes
• Life Insurance Policy & premium paid receipt
• All other expenses

Here’s what the ATO has to say about record keeping <ATO-Link>.